city of salem employee handbookcity of salem employee handbook

Social Media /QuickLinks.aspx. You may choose to use paid sick leavein conjunction with unpaid FMLA leave. The Administrative Entity may also receive anduse PHI to ascertain, on behalf of the Group Health Plan(s), ways to improve the quality ofhealth care and to possibly reduce health care costs. To carry out this policy, the City has developed its "promotion-from-within" program.Whenever a position becomes vacant, the Human Resources Department advertises the positioninternally containing the title and a general description of the duties of the vacant position, itssalary, and the required education and/or certification. . Employees returning from extended sick leave or leave without pay during which therehas been major medical treatment will be required to provide a doctor's statement attesting totheir fitness for duty. 529 COLLEGE SAVINGS PLAN .. 58 HH. There are currently four separate payplans being utilized for all positions: the General Pay Plan, Police and Fire Pay Plans and theFlat Rate Pay Plan. Flexible benefits program City of Winston-Salem Employee Handbook November 2014 Revision 26 Tuition reimbursement. Our motto, "One Team Committed to Excellence," recognizes eachemployees responsibility to provide excellent service as a member of the larger team. All other requirements and provisions under the FMLA will apply. d. At no time can this reassignment result in an increase for the affected employee. However, the City will authorize the distribution of information about organizationsapproved to receive employee contributions through payroll deduction one time per year. The first probationary period performanceassessment will be done at the completion of the recruit school training, usually after six (6)months, using the established recruit school assessment protocols. Part-time (B) which is the next part requires less than 30 hours of work per week and does not qualify for benefits, though the status does qualify the employee for merit consideration. Only full-time employees may receive asalary supplement. J. SE Suite 210 Salem, OR 97301. Follow the simple instructions below: Have you been trying to find a fast and practical tool to fill out WSPORS Handbook Pdf/41kb - City Of Winston-Salem - Cityofws at a reasonable cost? City of Winston-Salem Employee Handbook November 2014 RevisionCITY OF WINSTON-SALEM EMPLOYEE HANDBOOK PROPERTY OF _____________________________________ _____________________________________ _____________________________________ City of Winston-Salem Employee Handbook November 2014 RevisionThe Employee Handbook is not intended to create contractual rights to employment andthe City reserves the right to amend or modify the provisions of this Handbook at any time. L. Public Agency Exemption-Permitted Reduction in Pay Based upon principles of public accountability, an employees pay may be reduced orsuch employee may be placed on leave without pay for personal reasons or because of illness orinjury of less than one work day or longer when accrued leave is not used by an employeebecause: (1) permission for its use has not been sought or has been sought and denied in whichcase the absence will be treated as unauthorized leave without pay; or (2) accrued leave has beenexhausted in which case the absence will be treated as authorized leave without pay provided theabsence has been approved.City of Winston-Salem Employee Handbook November 2014 Revision 18M.Improper Deductions from Pay The City of Winston-Salem prohibits improper pay deductions. As part of the Citys commitment to providing a livable wage to allemployees, no position shall pay less than an hourly rate of $10.10. Donors donating at any point other than annual enrollment must retain at least 40hours of sick time and 40 hours of vacation time after the donation is approved. doctors, psychiatrists, psychologists Personal dental care Illness or injury to members of your immediate family where your services are needed Serious health condition of the employee as defined under FMLA Military Exigency Serious health condition of the employee's spouse, child or parent as defined under FMLA Death in your immediate family Addition to service time for retirement benefits Immediate family members will include the following: employee's father, mother,husband, wife, son, daughter, brother, sister, grandfather, grandmother, grandchild, father-in-law,mother-in-law, or parental guardian. A husband and wife who are both employed by the City, and meet the eligibilityrequirements are each permitted to take 12 work weeks for the qualifying reasons as statedabove. The types and procedures for reassignmentsby the City are as follows:1. In 1791, George Washington spent twonights in Salem Tavern, which still stands on the main street. In addition to pay information, thee-pay stub also contains vacation and sick leave balances. An employee meeting all requirements for the shared leave program who has also enrolled in the program, and is requesting or receiving shared leave. All eligible full-time, temporary and part-time employees shouldreceive annual performance evaluations and consideration for merit increases as defined underDefinition of Employment Status in this section. Under such circumstances, therequest for leave will be at the discretion of the supervisor in accordance with other applicableleave policies. The rules provide the practices and procedures followed by Salem in the administration of its human resources program. Refer to Section III, Paid Holidays EXEMPT: Federal law does not require payment of overtime compensation for exemptemployees. We have a strong commitment to excellent service, and each of us has a tradition to live upto. Employees moved as describedin this policy will not have their pay rate or evaluation date changed, except as specified below: Administrative Transfer. SUPPLEMENTAL RETIREMENT INCOME PLANS . 58 GG. Employees who receive a written disciplinary action duringthe evaluation year may not receive a final rating higher than Strong Performer. If an employee is not actively working, excluding an employee called to active duty, atthe end of the evaluation period; or has been on a leave of absence or light duty 1 for six months1Light duty is defined as a temporary assignment or modified work duty to an alternative position or duties in which the 13employee is not performing the essential functions of his/her regularly assigned position to address work restrictions. 3. In 1753, a group of Moravians from Pennsylvania purchased land in the wilderness ofPiedmont North Carolina and settled the town of Bethabara. (2) Right to Receive Confidential PHI Communications in a certain manner or location:You have the right to request that you receive communications regarding PHI in a certainmanner or a certain location. Employees exceeding 1,000 work hours per yearmust join the North Carolina Local Government Employees Retirement System. 4. SEASONAL. Flat Rate Pay Plan is utilized to determine pay levels for all seasonal positions. Measured from the time recipient begins receiving shared leave.Program Requirements and ProceduresRecipient Eligible employees with serious or catastrophic medical conditions affecting either theemployee or an immediate family member may request donations of leave from the SharedLeave Bank and may receive direct donations of sick leave from other employees. EMPLOYMENT OF RELATIVES 70F. Under certain conditions for specialized government functions including national security and intelligence activities, for certain military and veteran activities including determination of eligibility for veterans benefits and where deemed necessary by military command authorities. Check City of WS Employee Handbook from anyflip1 here. Inclement Weather. HR@cityofsalem.net, Government Jobs Employment Information. d. At no time can this reassignment result in an increase for the affected employee. The evaluation period opens on April 15th of each year,and all evaluations should be completed by May 31st of each year. In the case of lateral transfers, the employee's pay rate will remain unchanged at the timeof transfer, and the evaluation date will not change. The Family and Medical Leave Act will be enforced by the Wage and Hour Division ofthe U. S. Department of Labor. Recommendations for recognition may be submitted within thirty (30) days of the event.Recommendation forms can be obtained from Human Resources Liaisons or the HumanResources Department. CONDUCT 90R. If you request copies, the Administrative Entity and/or Group Health Plan will chargeyou a reasonable fee. If no vacation or sicktime is taken during that period, they receive an additional 9 hours of regular pay that accountsfor the hours from 160 to 168. Service Excellence The City of Winston-Salem is committed to providing the highest quality service to ourcitizens and customers. Eligible employees are also entitled under the FMLA to: choose to maintain, while on FMLA leave, any health benefits provided by the City (the employee must pay directly his/her share of premiums for any portion of unpaid FMLA for which paid leave is not substituted); return to the same position or an equivalent position with equivalent pay, benefits and working conditions at the conclusion of the leave unless the employee is unable to perform the essential functions of the job, in which case the employee may be covered by the Americans with Disabilities Act (ADA). Reduction in Classification. Should you desire an individual copy of yourjob description, you may obtain one from your supervisor, the City's web site athttp://agency.governmentjobs.com/winstonsalemnc/default.cfm?action=agencyspecs or theHuman Resources Department. BASIC LIFE/ACCIDENTAL DEATH AND PERSONAL LOSS INSURANCE 46 P. SUPPLEMENTAL LIFE INSURANCE .. 47 Q. To inspectand/or copy PHI, please contact the appropriate Administrative Entity or the City's PrivacyOfficial. Qualifying exigencies include: Short notice deployment Military events Childcare Financial and legal arrangements Counseling Up to five days during rest and recuperation leave Post-deployment activities for up to 90 days following termination of active duty or death of covered military member. The CityManager oversees the administration of City services with the help of the Assistant CityManagers who coordinate the day-to-day operations of specific areas within City government. Human Resources - Salem City Schools N. Administrative Transfer/Reduction in Job Classification Movement in assigned classification initiated by the department head or as a result of aclassification study conducted by the Human Resources Department may be exercised when suchaction will promote morale, or serve budgetary, manpower or general organizational needs.Such movements do not represent disciplinary action. Employee Benefits Team: benefits@cityofsalem.net. PAID HOLIDAYS .. 25 B. As a result of these surveys,recommendations are made to the City Council for band or Market Reference Point changes tocertain job classifications. E. Sick Leave Transfer Full-time, benefits certified new hires coming to the City directly from a local or stategovernment organization who is a member of either the North Carolina Local GovernmentEmployee Retirement System including Law Enforcement Officers, Legislative, Judicial,Teachers or State Employees Retirement System, may have his/her sick leave balancetransferred to the City. All advancedsick leave shall be restored to the City by the employee through normal accrual upon theemployees return to work. The actual hours worked will be used in determiningovertime compensation for non-exempt employees in accordance with FLSA. EMPLOYEE HANDBOOK PROPERTY OF The Employee Handbook is not intended to create contractual rights to employment and the City reserves the right to amend or modify the provisions of this Handbook at any time. continuing treatment by a health care provider for a chronic or long-term health condition that is incurable or so serious that, if not treated, would likely result in a period of incapacity of more than three calendar days; or for prenatal care. Employees with less than one(1) year of service will be paid the supplement for one (1) month. Pay System The primary goal of the City's compensation plans is to compensate employees fairly forthe jobs that they perform. Any full-time City employee who attends an annual two-week military camp or navalreserve cruise shall be entitled to a salary supplement for the difference between military base payand the employees regular pay for two (2) calendar weeks, excluding scheduled days off, plusauthorized travel time, provided a statement from the commanding officer verifying military basepay is provided. 3. Employee Benefits real Wage. Unused sick leave at the time of retirement is added to years of pension service at the rateof one month of credit for each 20 days of unused sick leave. The City will continue to provide the supplement for a minimum of thirty (30)days or for three (3) months for each completed full year of service, whichever is longer, andflexible spending, health and dental insurance benefits as long as the full-time employee is onactive military duty and continues to pay the employees normal share of the costs. City of Winston-Salem Employee Handbook The days and locations of these orientations are subjectto change. G. Respecting Diversity in the Workplace The Citys employee population base is diverse and ever changing. Today, Salem's students collectively speak over 10 languages. City government is organized into offices and departments which provide assistance tothe City Manager and services to the general public. When accrued sick, vacationand holiday leave are exhausted, any remaining leave will be unpaid.Please refer to the City of Winston-Salem Employee Handbook for further FMLA andAuthorized Leave Without Pay guidance.The City will maintain all benefits for employees during the paid parental leave period on thesame basis as when the employee takes sick, vacation or holiday leave. Commend an Employee. Except as otherwise provided, an employee on leave without pay for more than thirty (30)days shall be required to pay full cost (employees and employers share) of all insurance benefitsincluding health, dental and life insurance until the employee returns to work in a position that iseligible for benefits. . Exigency Leave is to be used by employees when a spouse, son, daughter, or parentis on active military duty, or has been notified of an impending call or order to active duty, insupport of a contingency operation. Serious Medical Condition. If donating leave at any point other thanannual enrollment, donors must donate at least 8 hours of sick time and a matching amount ofvacation time. Human Resources and Employee Benefit Forms | Salem, Oregon At the end of any calendar year, accrued unused vacation in excess of thirty (30) daysshall be converted to sick leave on a one-for-one basis with no maximum. I am happy for this opportunity to welcome you to City government. If a City holiday occurswhile the employee is on paid parental leave, the day will be charged as holiday leave and willnot extend the total paid parental leave entitlement.An employee who takes paid parental leave that does not qualify for FMLA leave will beafforded the same level of job protection for the period of time that the employee is on paidparental leave as if the employee was on FMLA-qualifying leave.ProceduresEmployees applying for paid parental leave must complete and submit to the Human ResourcesDepartment an application for FMLA and paid parental leave specifying the number of paidparental leave weeks requested and supplying all required documentation. If you choose to use accrued paid sick leave in conjunction with unpaid FMLA leave, youmust record the full amount of leave taken twice, once as S for paid sick leave and once as K forunpaid FMLA leave. This additional compensation does not apply to sworn police or fire-certified employees.City of Winston-Salem Employee Handbook November 2014 Revision 11D. any period of incapacity or treatment in connection with inpatient care in a hospital, hospice, or residential medical care facility; any period of incapacity requiring absence from work, school, or other regular daily activity of more than three calendar days, that also involves continuing treatment by a health care provider; The first visit to a healthcare provider must be in person and within seven (7) days of the beginning of the illness. In January, 2009, the Family Medical Leave Act was amended to add QualifyingExigency Leave for family members of American servicemen/women, Military Caregiver Leaveand other minimal modifications to FMLA leave issues. The Mayor presides at all City Council meetings, votes in case of a tie,recommends appointments to City boards and commissions, and carries out specialresponsibilities during emergencies. Password Reset. Tour Salem's New Central Customer Service Center. Laws & Rules | Salem, Oregon All persons will receive impartial consideration for initial employment and promotion; willpossess equal standing and security as City employees; and will have equal opportunity to receivetraining, develop skills, and opportunities to advance. To any insurance regulatory agency when required or authorized by law; 9. INFORMATION TECHNOLOGY AND COMPUTING 85O. Minor Quicklink Menu/Header. Up to 26 weeks of Military Caregiver Leave is available in a single 12-month periodbeginning on the first day the employee takes leave for this reason and ends 12 months later.Military Caregiver Leave is available if an employee is the spouse, son, daughter, parent, or nextof kin of a service member on active duty who has a serious injury or illness acquired in the lineof duty that renders the service member unfit to perform his/her military duties. To organizations that procure, locate and transplant organs and tissue if you are an organ donor; 12. The City of Winston-Salem employment practices are guided by federal, state, and local rules and regulations guaranteeing employment opportunities to all persons without regard to and prohibiting discrimination or harassment on the basis of race, creed, color, sex, sexual orientation, pregnancy, age, religion, political affiliation or beliefs, n. When reinstated to the former job or class, the employee will be returned to thecompensation prior to promotion. You must make your request in writing to eitherthe appropriate Administrative Entity or the City's Privacy Official. These safeguards, procedures and policies will serve to limit legally authorized andpermissible uses, disclosures and requests for PHI, only to that PHI which is minimallynecessary for the intended purpose. The Moravians, who wereindustrious people, lured history to their community. An eligible employee is limited to a combined total of 26 work weeks of leave for anyFMLA-qualifying reason during the single 12-month period. Eligibleemployees with serious medical conditions may receive direct donations of sick leave from otheremployees. At the completion of three (3) months of employment in the new position, theemployees performance will be assessed using the Employee Performance Appraisal System(EPAS). Like City of WS Employee Handbook? You must applyfor re-employment within ninety (90) calendar days after release from active duty to be placed inthe former job, if available, or in one of equal pay and status, unless there has been a change incircumstances which would make it impossible or unreasonable to do so. Normal office hours are from 8:00 a.m.until 5:00 p.m. 3C. TheCity Council makes policy decisions which are carried out by the City Manager. You may also request additional restrictions on thedisclosure of PHI to certain individuals involved in your care that otherwise are permitted byHIPAA. MILITARY LEAVE 34 J. 311 within City Limits; Email CityLink; Employee Center. The Shared Leave Committee is responsiblefor facilitating Shared Leave Bank and Direct Leave donations among employees in the case ofeither a catastrophic or serious medical condition. General Pay Plan consolidates all pay ranges for budgeted positions within the City(excluding fire, police, and flat rate employees) into nine broad bands, each of which has aminimum and maximum pay level. REDUCTION IN FORCE .. 94V. DRUG-FREE WORKPLACE PROGRAM 73L. The City expects andpromotes respect for all of its employees. Purpose of this handbook Mission Statement Your role in achieving our mission Employee Types FullTime Employee Full-Time Employee regularly works at least 35 hours per week PartTime Employee Part-Time Employee regularly works less than 35 hours per week but no less than 17 hours per week. Intermittent paid parental leave is not permitted. Employees called back to duty for two or more work hours will be compensated for the actual hours worked. Final approval of an FMLA leave request is contingent upon the Human ResourcesDepartments confirmation of eligibility and receipt of a completed Certification of Health CareProvider Form where required (provided by the department/division/office head). Faculty and Staff - CITY OF SALEM, OHIO city. As a full-time or part-time employee entering active duty with any branch of the U.S.Armed Forces, you are entitled to certain re-employment rights under the law. Reserve unit weekend drill schedules are normally distributed for the following calendaryear in September. Employees who qualify for on-call status will be compensated as follows: 1. Sick leave. Employees are eligible for shift pay if they are full-time and regularly scheduled to work 2nd or 3rd shift. Employee Handbook | Department of Human Resources 5. A work plan outlining performance standards and expectedwork products should be completed for most positions. TheAdministrative Entity may use and disclose your protected health information: 1. If both parents and/or legal guardians are City employees who meet the aforementioned eligibility criteria, the combined maximum paid parental leave allowed is a combined 12 weeks during the rolling 12-month period. Timeworked and leave time will be recorded to the nearest 10th of the hour and will be described bythe use of the codes listed below:Code HCC Hours worked for Home Cost CenterCode A Authorized leave without payCode AS Authorized leave without pay/SuspensionCode C Call-BackCode D Death in immediate familyCode F Sickness in immediate familyCity of Winston-Salem Employee Handbook November 2014 Revision 16Code H HolidayCode I InjuryCode J Jury DutyCode K Family and Medical Leave (FMLA)Code M Military LeaveCode N Unauthorized absence without payCode NWT Compensatory Non Work TimeCode O Other paid hoursCode OC On-CallCode S Employee sickCode V VacationTime sheets must be signed in ink by the employee and the supervisor. 14. Employee Handbook - City of Port Lavaca I congratulate you on having been selected to be a part of this team. . Check all flipbooks from anyflip1. In these instances, ifapproved, the employee will receive a minimum of a 5% increase to their base pay or be movedto the 90% of the Market Reference Point (or MRP), whichever is higher. City Manager 361-552-9793 ext. Pursuant to HIPAA, you have certain rights as listedbelow. View info about Housing Authority Of The City Of Winston Salem (haws.org). G. Overtime Payemployee, who is performing the essential functions of his/her regularly assigned position or a position to which he/she has beentransferred to, but with a temporary modifications of nonessential functions, is not considered to be on light duty, and shouldreceive a performance evaluation based on eligibility.City of Winston-Salem Employee Handbook November 2014 Revision 14Overtime work shall be kept at a minimum and shall be authorized only when it isnecessary to meet the Citys operating requirements and then only by the department head orauthorized representative. Such opportunities shall be limited only bythe individuals abilities and the requirements of the workforce. Leave donated from an employee to a qualified, named recipient. DISMISSAL . 92T. Their employment and compensation may be terminated, with or . Employee contributes 6% and the employer contributes close to the same amount. a. Employee may receive up to 12 weeks of shared leave in a 12 month period, and anyunused shared leave remaining in a recipients leave accrual upon return to work will be returnedto the Shared Leave Bank.Donor Employees wishing to donate to the Shared Leave Bank during annual enrollment mustdonate 8 hours of sick time to the Shared Leave Bank. City of WS Employee Handbook - Flip eBook Pages 101-112 | AnyFlip View flipping ebook version of City of WS Employee Handbook published by anyflip1 on 2018-10-09. In accordance with the provisions of the Family and Medical Leave Act, wheneverholiday leave is used to cover an absence due to sickness or injury, the medical examinationand/or certification requirements of the sick leave policy shall apply.City of Winston-Salem Employee Handbook November 2014 Revision 25B. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when (1) submission to such conduct is made either explicitly or implicitly, a term or condition of an individuals 5employment, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such an individual, or (3) such conduct has the purpose or effect of unreasonably interfering with an individuals work performance or creating an intimidating, hostile, or offensive working environment. Canvas; . U. Reassignment This action is characterized by movement from one classification to another classificationat a lower pay range for non-disciplinary reasons. For payroll reporting purposes, compensatory time is recognized and recorded as non-work time (NWT).City of Winston-Salem Employee Handbook November 2014 Revision 15I. Areclassification is considered to be a change of job title and band or Market Reference Pointwithin the same band that reflects the significant changes in job duties. RETIREE HEALTH AND LIFE INSURANCE BENEFITS 58 II. No additional compensation, except as described in this section, is authorized for "On- Call" or "Call-Back" situations. POLICE: Non-exempt sworn employees may receive 1.5 times the regular rate of payfor all hours worked in excess of 171 hours in a 28-day work period. As budget allows; Board of Commissioners' Because of their plan to build a central town for Wachovia, part of the Bethabarasettlement moved a few miles southeast and founded the town of Salem in 1766. "Wachovia," as they called theirnew land of approximately 100,000 acres, was named after the Austrian estate of Count NicholasLewis Von Zinzendorf, a protector of this early Protestant denomination in its search forreligious freedom. The City has entered into Administrative ServicesAgreements. CITY DRIVERS LICENSE . 72H. Workers in the Winston-Salem, NC Metropolitan Statistical Area had an average (mean) hourly wage of $26.14 in May 2022, 12 percent below the nationwide average of $29.76, the U.S. Bureau of Labor Statistics reported today. You can publish your book online for free in a few minutes. Current Employee. ADA Compliance. Apply for a job? K. Leave of Absence without Pay Leave without pay for a justifiable reason may be granted by the department head to anyemployee certified for benefits, not to exceed two weeks within any twelve month period of time.Leave for a longer period of time must be approved by the City Manager or his designee, not toCity of Winston-Salem Employee Handbook November 2014 Revision 35exceed one year per event unless required by law. In these instances, only the City Manager isauthorized to approve market or performance increases and the authorized increase shall notexceed ten percent of the recipients annual salary. Joanna P. "Jody" Weaver, P.E. City of Salem. An City of Winston-Salem Employee Handbook November 2014 Revisionor less during the evaluation period, a performance evaluation shall be completed upon theemployees return to work. Hours: Monday-Friday, 8:00 a.m. - 4:30 p.m. Evening appointment hours are available. The City of Winston, unlike its neighbor Salem to theSouth, was based on industry. b. Whenever accrued paid sick leave is substitutedfor unpaid FMLA leave, certification may be required as provided by the City's sick leave policy.Whenever certification is required, it must be provided within 15 days of the employee's requestfor FMLA leave.City of Winston-Salem Employee Handbook November 2014 Revision 30In all situations requiring medical certification as described above, the City may requirethe employee to submit, at the conclusion of the FMLA leave, a fitness-for-duty statement signedby a health care provider familiar with the employee's condition. M.City of Winston-Salem Notice of Privacy Information PracticesThis notice describes how your medical information may be used and disclosed and howyou can get access to this information. City of WS Employee Handbook - Flip eBook Pages 101-112 | AnyFlip Agendas & Minutes Stay up to date. Supervisors may request a written verification from your child's school. Make a payment? A full-time or part-time employee who is a member of a Reserve Unit or a National GuardUnit, and who is called to active duty of not less than three consecutive months, must, in order tobe reinstated, apply for re-employment within thirty-one (31) days following release from activeduty or upon discharge from a hospitalization which occurred as a result of active duty for trainingor one (1) year after the employee's scheduled release from training, whichever is earlier.